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Ownership/Management

The following pages contain required and recommended forms, instructions, policies, checklists and current updates.

CURRENT UPDATES
Multifamily Asset Management Compliance Guidance: Related to COVID-19
NC DHHS Tips Sheet: Related to COVID-19
COVID Inspection Guidance
NCHFA Asset Handling Matrix

CHANGE IN MANAGEMENT/OWNERSHIP
Approval to Change Management
Notification of Intent to Transfer Ownership
Transfer of Partnership Interest Form
Approval to Change Management—SHDP

DHHS TARGETING PROGRAM
Instructions for Management
Life of the Vacancy and Referral System
Owner Agreement to Participate
Direct Deposit Authorization (update 7/29/2015)
IRS Form W-9 (updated 1/20/2019)
Housing Assessor Coverage Area Map
Housing Stabilization Coordinator Coverage Areas
Statewide Targeting Program Staff Contact Information
Targeting Program Manual for TC & PLP
Risk Mitigation Tools for Landlords, Owners and Management Agents
Reasonable Accommodation—A Quick Guide for Property Managers

FAIR HOUSING
Fair Housing for Tenants with Disabilities
Reasonable Accommodation—A Quick Guide for Property Managers
Reasonable Accommodation Guide (2018)

INTEGRATED SUPPORTIVE HOUSING PROGRAM (ISHP)
Integrated Supportive Housing Program (ISHP) Program Guidelines (revised 4/15/2021)
Vacancy Reserved Tracking

LOAN REQUIREMENTS
Instructions for Data Entry of Audits
Insurance Requirements
Rent Increase Process
Reserve Request Process

OWNERSHIP/MANAGEMENT
Tenant Selection Plan Policy
Tenant Selection Plan Checklist
Bed Bug Policy for Owners and Management
Extended Use Compliance Policy
AFHMP Checklist
Management Plan Checklist
RCRS Instruction Manual

PHYSICAL INSPECTIONS
Physical Inspection Guide
State UPCS Guidance
Tips for Successful Property Inspection
NCHFA Compliance Guidance: Handling of Grey Areas

PROJECT-BASED SECTION 8
Traditional Contract Administration Section 8 Portfolio
(Contact Susan Westbrook, manager of rental assets, 919-877-5647)
Performance-Based Contract Administration
(Contact NC Quadel for required forms on properties under Performance-Based Contract Administrator)

Qualified Contract

RTC PROGRAM
RTC Owner's Annual Certification
RTC Annual Compliance Report - Part A
RTC Annual Compliance Report - Part B

SUPPORTIVE HOUSING (SHDP)
SHDP Key Program Procedures and Requirements
Supportive Services Access Plan Update
Targeting Program Manual for SHDP
Qualified Tenant Roll (Shelters & Licensed Facilities ONLY)
Qualified Tenant Roll - Instructions
Rent Roll - Permanent

UTILITY ALLOWANCE
Utility Allowance Policy
Sample Utility Allowance Effective Dates
Approved Vendors for Utility Allowance Calculations
Instruction Sheet for Utility Allowance Compliance
Utility Allowance Agency Estimate Spreadsheet