Ownership/Management

The following pages contain required and recommended forms, instructions, policies, checklists and current updates.

CURRENT UPDATES
State Noncompliance - NSPIRE
HOTMA Guidance 3.0 (updated 3/8/2024)

CHANGE IN MANAGEMENT/OWNERSHIP
Request for Management Change
Intent to Change Ownership
Intent to Change Partnership
Request for Management Change (SHD)

DHHS TARGETING PROGRAM
Instructions for Management
Life of the Vacancy and Referral System
Owner Agreement to Participate
Direct Deposit Authorization 
IRS Form W-9 (updated 1/20/2019)
Housing Assessor Coverage Area Map and List
Housing Stabilization Coordinator Coverage Area Map and List
Statewide Targeting Program Contact Information
Targeting Program Policy and Procedure Manual
Risk Mitigation Tools for Landlords, Owners and Management Agents

FAIR HOUSING
Fair Housing for Tenants with Disabilities—Reasonable Accommodation Guide (2018)
Reasonable Accommodation—A Quick Guide for Property Managers

INTEGRATED SUPPORTIVE HOUSING PROGRAM (ISHP)
Integrated Supportive Housing Program (ISHP) Program Guidelines (revised 4/15/2021)
Vacancy Reserved Tracking

LOAN REQUIREMENTS
Instructions for Data Entry of Audits
Insurance Requirements
Rent Increase Process
Reserve Request Process

OWNERSHIP/MANAGEMENT
Tenant Selection Plan Policy
Tenant Selection Plan Checklist
Bed Bug Policy for Owners and Management
Extended Use Compliance Policy
AFHMP Checklist
Management Plan Checklist
RCRS Instruction Manual

PHYSICAL INSPECTIONS
Tips for Successful Property Inspection
State Noncompliance - NSPIRE

PROJECT-BASED SECTION 8
Traditional Contract Administration Section 8 Portfolio
(Contact Susan Westbrook, manager of rental assets, 919-877-5647)
Performance-Based Contract Administration
(Contact NC Quadel for required forms on properties under Performance-Based Contract Administrator)

Qualified Contract

SUPPORTIVE HOUSING (SHD)
SHD Key Program Procedures and Requirements
Supportive Services Access Plan Update
Targeting Program Manual for SHD
Qualified Tenant Roll (Shelters & Licensed Facilities ONLY)
Qualified Tenant Roll - Instructions
Rent Roll - Permanent

UTILITY ALLOWANCE
Utility Allowance Policy
Sample Utility Allowance Effective Dates
Approved Vendors for Utility Allowance Calculations
Instruction Sheet for Utility Allowance Compliance
Utility Allowance Agency Estimate Spreadsheet